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Job Opportunity

Office Coordinator

The Southeast ADA Center in Atlanta, GA – a project of the Burton Blatt Institute (BBI) at Syracuse University (SU) – has an opening for an Office Coordinator. The person must be bi-lingual in English and Spanish.

For more information or to apply for the job, you may view the posting at: https://www.sujobopps.com/postings/68982

Job Overview

Location

Southeast ADA Center (SEADA) - Atlanta, GA
A project of the Burton Blatt Institute (BBI) at Syracuse University

Rate of Pay

Commensurate with experience.

Grade

S3

Job Type

Full-time

Hours

Located in Atlanta, Georgia.
Standard University business hours:
Monday to Friday, 8:30 am - 5:00 pm (academic year)
Monday to Friday, 8:00 am - 4:30 pm (summer)

Hours may vary based on operational needs.

Job #

033451

Department (Code)

Burton Blatt Institute (21708-2103)

Job Description

This position is located in the Southeast ADA Center (SEADA) at the Atlanta Office of the Burton Blatt Institute (BBI) in Atlanta, GA. This position serves as an integral part of the dynamic BBI/SEADA team and interacts with various University offices. This position is the first point of contact, in person and by phone, for staff, vendors, contractors, and the public. This position also arranges meetings and events. In addition to regular administrative duties with daily, weekly and monthly deadlines, this position assists with special projects as needed.

Qualifications

  • Associate’s degree or equivalent combination of education and experience.
  • 3 – 5 years of administrative experience.
  • Must be bi-lingual in English and Spanish; Able to speak, read, and write in English and Spanish.
  • An understanding of the disability community is highly desirable.

Job Specific Qualifications

  • Excellent interpersonal and communication skills, with a high degree of professionalism and discretion.
  • Ability to problem solve, manage multiple tasks, organize and prioritize tasks, manage information in hard copy and electronically, and retrieve it upon request, and take initiative to complete tasks.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) is necessary, and in PeopleSoft is preferred
  • Must be bi-lingual in English and Spanish; Able to speak, read, and write in English and Spanish.
  • An understanding of the disability community is highly desirable.

Responsibilities

  • Answer the phones, screen calls, as appropriate, take detailed messages, and provide basic information about the Southeast Center to callers. Send information via email to Southeast ADA Center TA staff.
  • Serve visitors and vendors by greeting, welcoming, and directing them appropriately. Notify staff of visitor(s).
  • Receive and sort the daily mail/deliveries/couriers; Prepare materials as directed and ship/disseminate via USPS, UPS, FedEx, email, or fax.
  • Coordinate staff calendars, schedule meetings, appointments, and conference calls, as directed. This also includes communicating with attendees, participants, and/or speakers, and ensuring the facilities, conference lines, and materials are available.
  • Maintain office equipment including, but not limited to, telephone and voice mail system, printers, fax machine, and security system. Maintain safe, clean, and organized common areas including, but not limited to, the reception area, conference room, supply room, storage room, kitchen, and bathrooms.
  • Prepare forms and documents for the Southeast ADA Center, as directed by supervisor, Project Director, or Assistant Project Director.
  • Update and maintain monthly reports and inventories; maintain department files and records, both hardcopies and electronic in accordance with applicable retention guidelines.
  • Perform other duties as assigned.

Message to Applicants

PLEASE NOTE: THE WORK LOCATION FOR THIS POSITION IS IN ATLANTA, GA.

Job Posting Date

02-20-2017

Application Deadline

Open Until Filled

Job Posting

Review the SU job posting: Office Coordinator
(https://www.sujobopps.com/postings/68982)

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